Accounts Payable and Financial Administrator

Job Description

The successful candidate will contribute to the smooth operation of financial processes, ensure supplier payments are managed efficiently, and assist with financial reporting and audit requirements.

Key Responsibilities Accounts Payable and Creditors Management

• Accurately process supplier costs, including administrative and project expenses (such as debit order and card transactions)
• Monitor creditors’ ageing and balances to ensure suppliers are paid timeously
• Ensure accurate processing of all creditor payments and maintain appropriate supporting documentation.
• Manage staff claims and staff creditor accounts.

• Ensure BBBEE supplier information and supporting documentation are collected, recorded, and maintained for reporting and audit purposes.

  Financial Administration and Record Management

• Ensure all financial administration is completed accurately, including maintaining electronic financial records.
• Monitor financial transactions and maintain updated financial records.
• Process receipts and payments into the cashbook.
• Accurately manage and process petty cash, including travel cards and foreign currency petty cash, ensuring supporting documentation is maintained and reconciliations are completed weekly.

• Ensure all recoveries are recorded timeously, including vehicle logbooks and internal printing.

  Reconciliations and Financial Reporting

• Prepare monthly bank reconciliations.
• Prepare and submit monthly VAT returns.
• Assist with balance sheet and income statement reconciliations.
• Assist in the preparation and analysis of monthly financial statements presented to OpsCo, including providing additional information and analysis where required.

• Provide relevant input into overall cash flow management.

  Compliance, Audit and Process Improvement

• Assist with the preparation of audit documentation and clearing external audit queries relating to accounts payable.
• Support the administration of the tender and vendor process.
• Assist in developing and reviewing creditors processes, procurement policies, and related internal controls.

Job Requirements

• Relevant qualification in Finance, Accounting, or Bookkeeping.
• Proven financial administration and bookkeeping experience.
• Working knowledge of financial principles and statutory requirements, including creditors, invoicing, cost accounting, and VAT.
• Familiarity with South African financial regulations.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency in MS Office and financial databases/systems.
• Strong organisational and administrative skills.
• Fluency in English (written and verbal).