Key Job Responsibility

• Ensure that complete vendor directory is kept updated according to the NHLS prescripts and within the required turnaround time
• Participate in the planning phase of the annual price increase process by preparing all the relevant documentation for the negotiation process, participating in the negotiation process, keeping records of all negotiations for auditing purposes
• Monitor and check quarterly and monthly price increases based on the exchange rate or fuel price increase in order to ensure that price increases requested by suppliers are not higher than the associated increase and to obtain approval from procurement manager on increases / decreases in prices from suppliers
• Produce accurate reports to keep the other users informed of price changes and that can be used for business decisions, e.g. Data Management Monthly reports, Purchase price variance report [to be addressed within 5 days or with monthly report]
• Obtain approval for the loading of new items from QA within the two-day turnaround time
• Provide feedback to regional buyers on rejection of regional orders
• Assist in creating minimum / maximum stock levels on Oracle
• Practice good corporate governance by complying with the relevant acts, regulations, policies and procedures to ensure compliance of auditing prescripts by keeping records of all transactions
• Ensure that inventories & stores on account and physically available as stock balances in warehouse
• Provide the end users with different suppliers of the same items to ensure the choice of best price and quality
• Support regional buyers by conducting informal coaching sessions to get them up-skilled to the required level.
• Minimum requirements & key competency 

Grade 12

• Certificate in Supply Chain Management/Logistics/Business Management/Business Administration/Commerce (NQF Level 5)
• 3 years -experience in purchasing / buying / tenders / contracts
• Experience in I-procurement / RFQ purchasing
• Knowledge of an ERP system [Oracle, SAP, etc.]
• Knowledge of PFMA, PPPFA and BBBEE requirements
• I-procurement / RFQ purchasing
• Basic reporting writing skills
• Communication skills
• Computer literacy (Advanced MS Excel)
• Prioritising skills
• Ability to work independently within a team
• Time management
• Telephone etiquette
• Assertiveness / Ability to be firm
• Planning and Organisational skills
• Deadline driven
• Attention to detail
• Numeric skills