Deputy Manager – Facilities Management

Permanent6 hours ago

Employment Information

Requirements: 

Applicants must hold a Matric certificate and possess a relevant three-year National Diploma at NQF Level 6/7 in Facilities Management, Safety Management, or an equivalent qualification. 

Experience: 

Five (5) years’ experience in Facilities and Property Management and demonstrated familiarity with OHSA. SACPCMP training certification. CFM certification can be advantageous. OSHA diploma/certification (First Aid/Fire Fighting/SHE Representative/SHE Incident investigator). SAMTRAC certificate can be advantageous. 

Competencies, Knowledge, and Skills: 

* A solid understanding of contract law. *Knowledge and understanding of the Public Finance Management Act. *Knowledge of MS Office. *Knowledge and understanding of the ISO 14001 standard. *Knowledge and understanding of Facilities management. *Project management skills. *Risk management skills. *Excellent interpersonal & communication skills (written & verbal). * Work under pressure. *Ability to maintain high levels of confidentiality. *Interpersonal & Intrapersonal Skills. *Accuracy & attention to detail. *Time management Skills. *Strategic capabilities & leadership. *People management & Empowerment change management. *Knowledge management. *Service delivery initiatives. *Problem solving & analysis. *Client orientation & customer focused. *Proactive stakeholder management situational adaptability. 

Duties: 

Strategic Management: Manage building infrastructure & facilities management. *Updated information on the Lease Register biannually. *Building maintenance inspections reviewed quarterly. *Submission on the procurement of office accommodation. *Management of space planning and coordination of staff moves at all the SAHPRA offices. *Manage parking-related matters. *Fire equipment is serviced on an annual basis. *Ensure that all SAHPRA buildings are compliant with safety codes and regulations by conducting building inspections monthly. 

Manage and monitor cleaning & sanitation services within SAHPRA Offices. *Inspection reports prepared by the FMU team, audited, and signed off. *Signed minutes submitted to the Chief Operations Officer one week after the quarterly meetings. *Cleaning detergents distribution register audited and signed off. *Annual schedule for periodic cleaning and deep cleaning activities confirmed. 

Effectively manage access control and building security. *Manage keys and key control of all doors within the building and lockable furniture items. *Ensure that access control is in good, working condition. 

Manage stakeholder relations. *Attend meetings with stakeholders. *Communicate building maintenance and repair plans to clients. *Communication to clients on building maintenance progress. *Engage with the landlord and identify the roles and responsibilities of the landlord and SAHPRA. *Consult with clients on all levels to determine their needs. 

Manage the SAHPRA fleet and drivers. *Monthly review of overtime claim forms from drivers before submitting to the CEO for sign-off. *Monthly spot check review of 5-8 cars’ tracking data to identify any issues of speeding, misuse of vehicles outside of office hours, and incidents not reported by drivers to the supervisor. *Assist fleet supervisor with any investigations and follow-on actions as a result of incidents/misuse of vehicles. *Monitor and manage annual licence renewals. *Monitor and manage vehicle services - they are serviced as per service intervals. *Monitor and manage weekly vehicle inspections conducted by the fleet supervisor and driver. *Manage and monitor transport budget per month to ensure the monthly budget is not exceeded by controlling the number of approvals for the Operations Cost Centre. 

Financial management: *Effectively manage the budget for the accommodation and municipal accounts for SAHPRA Offices. *Effective management of expenditures and implementation of cost saving initiatives. 

Risk, compliance and governance: *Manage the implementation of security standards within SAHPRA. *Assists with security audits. *Compiles the associated risks register and manages mitigation of safety and security risks. *Assists with security investigations. *Conducts quarterly H&S inspections for all SAHPRA offices and compiles the reports for approval by the Section 16.2. *Compile, review and/or update facilities management policies, SOPs and guidelines, and train all SAHPRA staff. *Ensure OHS compliance within SAHPRA. *Conduct OHS inspections with SAHPRA Offices. *Hold monthly/ quarterly OHS Committee meetings. *Facilitate the appointment of SHE Representatives. 

People management: *Drive a high-performance culture within the HR team. *Drive a culture of personal and professional development. *Living the SAHPRA Values. *Drive collaborative leadership.

Job location
Deputy Manager – Facilities Management
South African Health Products Regulatory Authority (SAHPRA)
Deputy Manager – Facilities Management
1 Vacancy-Permanent
Loftus Park 402 Kirkness Street Arcadia, Pretoria, Gauteng, South Africa
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