Officer: Administration (SCM)

Requirements

• Be in possession of a Diploma or Degree in Office Management / Administration/ Secretarial / Public Management.
• NQF Level 7 in Office Administration, Administration and Public Management will serve as an added advantage.
• Should be a secretary or done secretarial or administrative work for 2 to 4 years.
• Computer literacy.
• Ability to use Microsoft Word, Excel, Teams.
• Knowledge of finance for non-financial employees.
• Ability to create report on expenditure and process invoices.
• Knowledge of office administration
• Ability to provide administrative support.
• Knowledge of manual and electronic filing systems.
• Ability to manage information and a filing system.
• Knowledge of relevant policies and procedures.
• Knowledge of organisation facts, data and information and understanding.
• Knowledge of relevant SANParks systems and knowledge of drafting minutes.
• Understanding of the Public Finance Management Act (PFMA), and all other National Treasury Prescripts relevant to SCM.
• Computer Literacy.
• Communication (written and Verbal).
• Interpersonal skills and time management.
• Planning and coordination skills.
• Basic understanding of a filing system.
• Basic Financial Management.
• Problem solving and analytical thinking.
• Attention to detail.
• Reliability and integrity.
• Multitasking ability.
• Teamwork and collaboration.
• Customer service orientation.
• Ability to work under pressure.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Oversee daily office operations and provide administrative support to management and staff.
• Ensure adherence to SANParks policies and Procedures.
• Implement administrative best practices.
• Maintain office supplies inventory and place orders when necessary.
• Monitor asset movement and conduct regular asset verification.
• Ensure information flow (Telephonic) and handle queries.
• Manage bookings and logistics for the department.
• Photocopying, printing, binding, and collating of documents.
• Consolidate and preparation departmental reports.
• Weekly Updating of the APP, and Priority Projects.
• Arrange meetings and other events.
• Coordinate multiple diaries.
• Take minutes as and when required.
• Support onboarding processes of new employees.
• Assist with procurement processes in line with SCM policies and procedures.
• Budget monitoring, reconcile and report items of concern.
• Process requisitions, invoices, and payment submissions.
• Keep financial records.
• Conduct pre-audits on office financial records.
• Filing of financial records.
• Maintain effective filing and records management systems in accordance with the Records Management prescripts.
• Filing forms or other structured documentation.
• Updating financial files.
• Retrieve records from the manual or electronic system.
• Filing incoming mail (physical and electronic).
• Maintaining detailed records.
• Ensure proper filing of all documentation and dissemination of information.
• Support audits and compliance documentation.
• Assist with risk management and reporting requirements.

Documents Required

A cover letter, detailed Curriculum Vitae, certified copies of qualification(s) and Identity Document (certified within the past 3 months)