Officer: administration (Re-Advertisement)

Requirements

• Be in possession of an NQF Level 5 qualification in Officer Management/Administration.
• Must have 2 to 3 years of experience in Office Administration.
• Knowledge of drafting minutes.
• Computer literacy.
• Ability to use Microsoft Word, Excel, and Teams.
• Knowledge of finance for non-financial employees.
• Ability to create a report on expenditure and process invoices.
• An understanding of office administration.
• Ability to provide administrative support.
• Knowledge of the manual and electronic filing systems.
• Ability to manage information and a filing system.
• Knowledge of the relevant policies and procedures.
• Knowledge of organisation facts, data, and information, and understanding.
• An understanding of the relevant SANParks systems.
• Basic understanding of a filing system.
• Computer Literacy.
• Communication (written and verbal) skills.
• Interpersonal skills.
• Time management.
• Coordination skills.

Responsibilities

• Monitor available supplies of stationery and other office equipment and order replacements.
• Maintain an up-to-date inventory of all equipment (asset list).
• Coordinate multiple diaries.
• Organise airline and car rental bookings for personnel.
• Make telephone queries or deliver messages on request.
• Assist in tracking programme expenses and preparing budget reports.
• Photocopying, printing, binding, and collating.
• Preparation of reports.
• Follow internal procurement and supply chain management processes (Great Plains), RFQ, and procurement.
• Payments and control of cost centres.
• Completion of forms for the payment of invoices.
• Payment of monthly accounts; telephone, water, and lights, fuel account.
• Keeping of financial records on computer.
• Conduct pre-audits on office financial records.
• Physical and electronical filing information.
• Filing forms or other structured documentation.
• Updating financial files.
• Retrieve records from the manual or electronic system.
• Filing incoming mail (physical and electronic).
• Coordinate Travel Arrangements.
• Maintaining detailed records.

Documents Required

A cover letter, a detailed Curriculum Vitae, certified copies of qualification(s), and Identity Document (certified within the past 3 months)