Requirements

• Be in possession of a relevant HR/ Finance or Payroll system Degree.
• Have at least 4 – 6 years’ experience in payroll management of which at least 3 years to be at the managerial level in a company of more than 2000 employees.
• Vast experience with Sage 300 People System and additional systems – SAP, Oracle etc
• Knowledge in maintaining payroll processes, and data entry management reporting.
• An in-depth knowledge and experience in payroll calculations and processing.
• Extensive knowledge of payroll functions including preparation, balancing internal control, and payroll taxes.
• Knowledge of South African legislation relating to payroll.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Planning and organizing skills.
• Conflict management.
• Presentation skills.
• Computer skills.
• Listening skills.
• High level of accuracy and attention to detail skills.
• Making rule-based and analytical decision skills.
• Project management skills.

Responsibilities

Legal and Governance Requirements:

• Basic Conditions of Employment Act
• Labour Relations Act
• Occupational Health and Safety
• Policies and Procedures
• Companies Act
• Corporate Governance
• Financial reporting standards
• Income Tax Act

Payroll Management:

• Oversee all payroll activities, including the month-end process, ensuring accuracy and compliance with company policies and statutory requirements.
• Ensure payroll procedures are fully defined, meet best practices, and that the department adheres to these practices.
• Facilitate the generation of continual improvement processes and quality standards within the Payroll Department.
• Ensure costs are allocated correctly to each cost centre on the payroll system.
• Load payments onto the banking system and manage the first release.
• Facilitate payroll audits, ensuring the efficient provision of information to auditors.
• Prepare accurate and timely reports as requested by management.
• Provide management with key statistics, trends, and recommendations.
• Prepare bonuses and increase schedules.
• Advise on any anomalies.
• Compile documents for presentation for EXCO.
• Initiate salary scenario costing for planned initiatives.
• Management of the CTC tool for all CTC staff packages including offers package and annual salary review updates.
• Tax definition screen error correction on the system which has an impact on tax calculations.
• Imports Kms claim/ S&T debtors) and corrections from Great Plains.
• Correction of errors on the General ledger on cost codes, etc.
• Prepare dummy payslips for employee offers when required.
• Creation of ACB file for payment and/or stop employee record on ACB file on request.
• Advance/rejection payments signoff for payment in Finance.
• Assist with input when salaries were stopped on ACB, or money received back to do correct reversal transaction on the system
• Assist with STATS SA reports.
• Closing payrolls during variance periods and doing rollovers every month.

Business Processes:

• Update and maintain relevant payroll policies and procedures.
• Ensure internal controls are in place to manage risks.
• Support the business by providing accurate salary information during wage negotiations.

• Employee Benefits

• Administer all company benefit plans.
• Ensure timely and accurate payments to Retirement Funds and Medical Aid and reconcile statements.

Reports:

• Prepare accurate and timely reports as requested by management.
• Provide management with key statistics, trends, and recommendations.
• Prepare bonuses and increase schedules.
• Compile summaries of earnings, taxes, deductions, disability, and non-taxable wages.
• Prepare annual leave reports and manage annual leave appropriately.
• Research and analyse discrepancies and process appropriate corrections.

Statutory Compliance:

• Meet statutory deadlines and requirements.
• Ensure compliance with statutory requirements to prevent legal losses.
• Submit pension returns, PAYE, SDL, and UIF returns correctly and on time.
• Prepare and submit statutory returns for Workman’s Compensation.
• Provide tax-efficient remuneration structures per SARS regulations.
• Advise on salary or tax-related benefits.
• Monthly EMP201 and Bi-annual submission to SARS.
• ITA88 employee SARS penalties – Requesting it from SARS and processing it in the system for deduction.
• Tax Directive application from SARS and processing on the system.
• IRP5 run and submission to SARS – error correction on system/queries from Employees on tax returns / IRP5.

Documents required

Interested persons who meet the above-stated qualifications should forward their applications which should consist of a cover letter, detailed Curriculum Vitae, certified copies of qualification(s), and Identity Document (certified within 3-month period)