Manager: Executive Support

Requirements

• Be in possession of a Bachelor’s degree (NQF 7) in Business Administration, Public Administration, Financial Management or a related field.
• A postgraduate degree (NQF 8) in Business Administration, Public Administration, Financial management or a related field.
• Should have 5 – 7 years of experience in business performance and/or administration management.
• Should have 3 years of exposure in budget management and financial reporting.
• Proven ability in planning, organising, resource allocation, and coordinating.
• Have thorough knowledge of business and management principles involved in planning, resource allocation, and coordination of people and resources.
• An understanding of regulatory frameworks, i.e., PFMA. Treasury regulations, SANParks policies and procedures & Public sector Frameworks.
• A proven track record of working in the conservation and/or travel & tourism environment is ideal but not mandatory.
• Experience in annual and quarterly business performance and/administration reporting
• Financial Management
• Comprehensive knowledge of administrative office procedures and systems.
• Thorough knowledge of principles and processes for providing customer service.
• Contract and project management knowledge.
• Critical thinking skills.
• Communication skills.
• Coordination skills.
• Relationship-building skills.
• Time management skills.
• Attention to detail.
• Communication skills.
• Stress management skills.
• Financial management skills
• Proficient in computer.
• Planning and organising skills.
• Negotiation skills.

Responsibilities

• Coordinate the effective and efficient implementation and monitoring of the division’s quarterly and annual operational business plans.
• Coordinate the administrative operations and workflow, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
• Ensure divisional planning and reporting comply with organisational timelines and standards.
• Coordinate logistics, meeting schedules, work sessions, briefings, and other executive events.
• Establish and implement an effective administrative function and related programmes in the office of the Managing Executive.
• Coordinate the development, implementation, and monitoring of divisional policies and procedures, which are informed by appropriate legal frameworks and comply with the organisation’s strategic business requirements.
• Oversee the preparation and management of information flow, including proactive liaison with senior management in delivering this strategic support function.
• Oversee the coordination of logistics and schedules for various meetings, work sessions, briefings, and other events and programmes for the Managing Executive’s office.
• Ensure adherence to administrative office procedures and administrative management systems.
• Ensure accurate agenda setting and follow up on action items.
• Coordinate annual budgetary and monitor monthly divisional finances, ensuring cost control measures vis-à-vis variance reporting.
• Provide strategic support in the effective communication of and information sharing on divisional-related matters.
• Oversee coordination of the performance management for the division and ensure adherence to timelines and timeous submissions.
• Coordinate divisional planning and reporting, ensuring compliance with monthly, quarterly, and annual reporting requirements.
• Oversee information management and proactive liaison with senior management to deliver strategic support.
• Ensure effective internal communication and information sharing on divisional matters.
• Provide strategic support for stakeholder engagement and relationship building.

Documents Required

A cover letter, a detailed Curriculum Vitae, certified copies of qualification(s), and Identity Document (certified within the past 3 months)