Requirements

• National Diploma in Business Administration / Office Management/Administration/Secretarial.
• 3 – 5 years as an Administrator/ Personal Assistant (PA) at management level exposed to generic administrative work.
• Must be computer literate: Microsoft Office Packages including Word, Excel, Power Point and E-Mail.
• Business communication skills essential.
• Must be able to work under pressure and service a few offices.
• Must have good understanding of office etiquette.
• Good interpersonal skills.
• Excellent Administrative, time management and Organizational skills.
• Project management and financial reporting skill
• Listening skills

Responsibilities

• Establish and implement an effective administrative function and related programmes within Air Services department.
• Serve as the primary point of contact for internal and external inquiries.
• Coordination of logistics and schedules for various meetings, work sessions, briefings and other events and programmes for the department.
• Respond to emails and phone calls, passing on messages or highlighting for the attention of the Chief Pilot
• Efficient administration of the multiple diaries, provision of meeting support and Coordinate travel arrangements.
• Coordinate maintenance requirements relevant to the work environment.
• Ensure adherence to protocol, policy as indicated in policy documents.
• Co-ordinate interdepartmental liaison and communication.
• Coordinate the administrative operations and workflow, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
• Manage the flow of information of the department and follow through on information requested from or by other departments.
• Efficient production and administration of the departments’ business documents. Maintain departmental records and files (digital and physical).
• Implement and maintain administrative systems.
• Ensure departmental compliance with records management system.
• Monitor departmental budgets, including tracking expenditure, processing invoices, and preparing financial reports.
• Administer proper management of assets within the department.
• Maintaining a database of strategic partners and stakeholders

Documents Required

• Application letters, detailed Curriculum Vitae and qualifications certified