Departmental Administrator: Fixed Term Contract

Contract2 days ago
Employment Information
Requirements
  • National Diploma in Business Administration / Office Management/Administration/Secretarial.
  • 3 – 5 years as an Administrator/ Personal Assistant (PA) at management level exposed to generic administrative work.
  • Must be computer literate: Microsoft Office Packages including Word, Excel, Power Point and E-Mail.
  • Business communication skills essential.
  • Must be able to work under pressure and service a few offices.
  • Must have good understanding of office etiquette.
  • Good interpersonal skills.
  • Excellent Administrative, time management and Organizational skills.
  • Project management and financial reporting skill
  • Listening skills
Responsibilities
  • Establish and implement an effective administrative function and related programmes within Air Services department.
  • Serve as the primary point of contact for internal and external inquiries.
  • Coordination of logistics and schedules for various meetings, work sessions, briefings and other events and programmes for the department.
  • Respond to emails and phone calls, passing on messages or highlighting for the attention of the Chief Pilot
  • Efficient administration of the multiple diaries, provision of meeting support and Coordinate travel arrangements.
  • Coordinate maintenance requirements relevant to the work environment.
  • Ensure adherence to protocol, policy as indicated in policy documents.
  • Co-ordinate interdepartmental liaison and communication.
  • Coordinate the administrative operations and workflow, including composing a variety of reports, correspondence, presentations, guidelines, or related material.
  • Manage the flow of information of the department and follow through on information requested from or by other departments.
  • Efficient production and administration of the departments’ business documents. Maintain departmental records and files (digital and physical).
  • Implement and maintain administrative systems.
  • Ensure departmental compliance with records management system.
  • Monitor departmental budgets, including tracking expenditure, processing invoices, and preparing financial reports.
  • Administer proper management of assets within the department.
  • Maintaining a database of strategic partners and stakeholders
Documents Required
  • Application letters, detailed Curriculum Vitae and qualifications certified

Job location
Departmental Administrator: Fixed Term Contract
South African National Parks (SANParks)
Departmental Administrator: Fixed Term Contract
1 Vacancy-Contract
643 Leyds Street, Muckleneuk, Pretoria, Gauteng, South Africa