Facilities Management Officer

Minimum Requirements

• Matric
• A relevant diploma.
• 2 to 3 years in Facilities Management

Additional requirements

• Knowledgeable on PFMA, OHSA and relevant acts including safety, fire and emergency procedures.
• Knowledgeable on technology of the building, space planning and project management.
• Computer Literate
• Driver License
• SAFMA membership will be advantageous
• Good Communication skills (verbal and written)
• Strong Administrative experience
• Good understanding of the latest Building and space planning
• Must be passionate about Facilities and Operational Management
• Understanding of Property Strategy and Space Management
• Strong organisation and Time Management skills
• Must be able to multitask
• Attention to detail
• Able to work well under pressure
• Team Player
• Good Interpersonal Skills
• Pro-Active
• Diligent

Skills Required

• Competent writing and communication skills – including the ability to communicate technical information
• Relationship-building
• Time management skills
• Teamwork and motivational skills
• Negotiation skills
• Proactive thinking
• Understanding of soft and hard service delivery
• Passionate about delivering consistent excellence

Job Functions

• General Condition and maintenance of the office building and its surroundings
• Review the contracts of security, leases and rental service providers
• Ensure Compliance
• Review the condition of moveable assets and ensure that they are adequately insured and safe
• Receive and distribute materials
• Review the escape routes for emergencies and ensure that they are accessible and properly functioning
• Ensure fire extinguishers and photo copier are serviced and easily accessible
• Manage registry by collecting and distributing mail
• Responsible for the use of franking machine
• Manage the filing room by establishing access control, issuance and recording files
• Effective use of assets by advising on assets that are idle
• Ensuring effective use of storage
• Knowledge of plumbing and general maintenance
• Quality / Standards awareness and implementation
• Budgeting and Expense control
• Building management and administration
• Tenant Installations, Revamps & Upgrades
• People Management (Internal and External)
• Basic Contract management
• In depth knowledge of GPS Lease conditions including house rules, knowledge of housekeeping principles
• Advanced technical knowledge
• Administration principles and reporting
• Working knowledge of statutory requirements
• Knowledge of cost budgeting and control