4X Environmental Monitors (Administrators) Biodiversity Social Projects (BSP)

The appointed participants will be time-rated as per the Expanded Public Works Programme rates of R406.00 per day. The focus and conditions of the EPWP is local employment and as such only candidates from the City of Tshwane will be considered.

Requirements

• National Diploma (NQF 6) in Public Administration or Management or Office Management and Technology or equivalent.
• 1 year experience in Data capturing/Administration.
• Computer literacy and working experience in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, and databases.
• Clear criminal record.
• Proof of residence (Tshwane Municipality).

Responsibilities

• Management of employment evidence
• Submission of data collection tools to Service Providers.
• Submission of employment contracts and identity documents to EPWP coordination team.
• Coordinate submission of timesheets and registers for EPWP participants.
• Coordinate data and evidence for UIF administration.
• Submission of monthly declarations on Department of Labour’s “e-Dec” system.
• Liaise between DFFE admin and EPWP Admin regarding outstanding documents such as ID`s, DCT, PPR`s etc.
• Provide overall administrative support
• Assist in the consolidation of monthly performance reports and supporting evidence for the APP.
• Develop and manage a filing system for the performance evidence using electronic and hard copies.
• Maintain the contract register, Risk Register and Audit Action Plan.
• Updating and maintain project data, liaison with Admin in OCD office.
• General data capturing linked to the project and update and Track Close Out Reports.
• General Office management
• Stakeholder liaison and management of incoming and outgoing correspondence.
• Audit information received from projects General office administration and office management.
• Preparation of meetings (attendance register, minutes).
• Maintaining leave register.
• Petty cash management.
• Verification and administration of documentation linked to the Supply chain management process
• Compile required financial information (Procurement Plans and monthly expenditure reports).
• Submit requisition forms to Supply Chain Management (SCM).
• Follow up on issuing of purchase orders.
• Verify invoices and processing of valid claims received from Service Providers.