Key Responsibilities:

• Develop, implement and maintain SANAC procurement system, policies and procedures • Procure goods and services for the organization within budget and procedure, at competitive rates, quality and terms  

• Requesting quotations and ordering materials from approved suppliers  

• Establish and maintain accurate supplier database  

• Prepare tenders and follow the recognized tender process for NGOs and Governmental organizations  

• Maintain the organization of both the physical and electronic files of documents supporting purchasing process for audit and other related processes  

• Timely creation and submission of Purchase Orders for approval  

• Communicating progress from vendors and suppliers to team members and managers  

• Coordinate and ensure timely and efficient procurement processes and procedures  

• Ensure proper monitoring and control of all procurement processes including the development of product specifications, receipt and evaluation of quotations, bids or proposals, negotiation of contractual terms and conditions. 

• Ensure proper record keeping of all relevant Procurement  Management information  

• Compile routine (daily/weekly/monthly/quarterly ) or ad-hoc reports and statistics per applicable submission and when required  

• Maintain auditable documentation, including monthly reports, on all procurement and supply management related activities in compliance with policies and procedures  

• Maintaining acceptable levels of materials and accurate documentation 

• Advise all employees and ensure compliance with organizationpolices, SOP’s and rules and regulations in all applicable procurement related matters.   

• Addressing supplier queries promptly and efficiently• Perform other duties and support roles within SANAC as required 

Qualifications, Skills, Experience and Attributes:

• Bachelor’s Degree in Procurement/ Supply Chain/Purchasing, and/or related field 

• 5 years in the procurement field with a minimum of 2 years in public sector procurement experience 

• Solid Knowledge and experience of procurement and supply management 

• Supply Chain Management knowledge and experience, including PFMA and PPP Framework

• Excellent computer literate (MS Office, Word and Excel),

• Excellent communication skills (written and verbal) 

• Excellent planning, coordinating, and negotiation skills 

• Excellent administration and organizational skills 

• Excellent minute taking and report writing skills 

• Ability to contribute innovative ideas and solutions 

• Knowledge of database management and applications. 

• Demonstrated integrity by upholding the highest values and ethical standards 

• Pro-active approach to own and manage technical query processes between suppliers and SANAC employees  

• Ability to work under pressure in complex and changing environments. 

• Ability to work independently and as part of a team.  

• Strong organizational and time management skills.  

• Team-player, able to work under pressure, manage conflicting deadlines and flexible