Practitioner: Information and Records Management

Duties:

● Ensure compliance and implementation of the approved file plan, policies, and procedures.

● Develop, review, and implement policies, procedures, and manuals in relation to information and records management practices.

● Ensure the safekeeping of organisational records.

● Ensure proper management of postal and courier services.

● Ensure proper management of Umalusi records at off-site storage.

● Build stakeholder relations.

● Scanning and indexing of documents.

● Quality control of documents.

● Respond to information inquiries, giving appropriate access to information.

● Identify the best appropriate Information and Records management resources.

● Ensure documents are filed accurately and in line with the file plan.

● Compilation and submission of monthly reports.

● Establish retention and disposal schedules.

● Training, advising, and overseeing the implementation of Information and Records management best practices to management and staff on records management.

● Perform other records management functions.

Requirements:

● A Three-year post matric qualification in Records Management/Archival Studies/Knowledge Management/Information Science or in Public Administration.

● A minimum of three (3) years’ experience in Information and records management.

Required Skills:

● Excellent communication (written and verbal) skills; computer literacy (MS Word and MS Excel).

● Meet strict deadlines and work under pressure.

Additional Advantage:

● Proven experience in the implementation of the file plan.

● Knowledge and in-depth understanding of the Electronic Records Management system and the National Archives legislation.

● Knowledge and understanding of the Promotion of Access to Information Act (PAIA) and Promotion of Administrative Justice Act (PAJA).