Office Manager and International Relations in the Office of the Chief Executive Officer

Requirements: 

A Matric certificate and a degree in Operations Management, Business or Public Management or Administration, or a relevant equivalent at NQF level 7 as recognised by the South African Qualifications Authority (SAQA). Management qualification (MBA/MBL/MAP) or Certificate in Project Management will be an added advantage. 

Experience: 

A minimum of 8 years’ experience in executive operations is required, including at least five years at a middle management or management level (Levels 11–13) supporting business operations. Proven experience in project management and stakeholder management is essential. Experience in the Company Secretariat will be advantageous. Knowledge of South African laws and health sector regulations will be an added advantage. Familiarity with government departments and public entities is important. A valid driver’s licence is also required, as the position involves travel. 

Required Knowledge Skills, Abilities and Competencies: 

Project Management, stakeholder liaison, and executive secretariat support. Governance and compliance expertise (PFMA, SAHPRA policies, SOPs, statutory reporting). Advanced MS Office Suite, financial oversight, and audit management. Strong communication, cross-functional coordination, and people leadership. 

Key Duties: 

Operations: Develop and monitor the CEO office operational plans aligned to strategic goals, boosting productivity and efficiency. Oversee project execution from management and stakeholder meetings, preparing reports and resolutions. Advise the CEO on decisions, represent at meetings, manage communications, enquiries, and international partnerships. Coordinate cross-functional collaborations, workshops, and CEO interactions; provide secretariat support to committees. Support audits, risk committees, and executive meetings with follow-up reporting to the CEO. Liaise with the Communications team. 

Governance & Compliance: Ensure accurate, timely statutory reporting and full adherence to SAHPRA policies, SOPs, ToRs, and manuals. Manage performance against standards, identifying innovative improvement opportunities. 

Stakeholder Engagement: Build partnerships with public and private sectors to deliver SAHPRA programs sustainably. Execute stakeholder services per the Management Framework; share critical updates (e.g., strategy/legislative changes). 

Financial Management: Oversee CEO committee claims processing, payments, and record-keeping; drive cost-saving initiatives per PFMA and Treasury rules. 

People Management: Lead and develop CEO office team for high performance and efficiency.