Managers: Tenders and Contracts Compliance

Key Job Responsibilities:

• Drive processes to ensure quality, cost-efficient and timely procurement while minimizing contractual and other business risks to the organisation.
• To manage and control tenders nationally to ensure continuous, cost effective and efficient delivery of goals and services in line with business needs
• To manage the drafting, evaluation, negotiation and execution of all contracts to deliver outcomes that effectively meet company objectives and requirements
• To train, develop and manage staff to ensure they have the skills required by the organisation and are able to achieve their performance objectives
• To compile, submit and monitor the irregular, deviations and contracts management registers.
• Development of Supply Chain Management and Contract Management Framework processes, policies, templates and systems.
• Enforce compliance with Procurement policies and procedures (sourcing/bidding process, contracts negotiation, contracts review and approval, ethics and etc.)
• Advice on disseminate new Procurement and Supply Chain policies, procedures, framework and tools throughout the business and provide relevant training.
• Conduct periodic audit and reviews of the Procurement and Supply Chain Management function
• Enforce continued compliance with the relevant Legislation/Acts
• Act as an advisory hub on Procurement and Supply Chain, Legal and Risk Departments of the NHLS.
• To provide redlined recommendations on all standard and non-standard contracts and, when needed, negotiate directly with customer attorneys or purchasing staff until consensus has been reached
• Oversee that all contractual records and documentation for all projects are maintained and filed in accordance with procedures
• To provide guidance on contract matters to managers or operational staff, including training to new managers and other employees in contracting practices and procedures
• To develop and implement procedures for contract management and administration in compliance with the relevant acts, treasury regulations and company policy
• To develop tender management and specifications drafting training material, in conjunction with the Learning Academy
• To oversee company-wide compliance by company employees with established policies and procedures, identify areas of recurrent pressure and implement action plans to correct deviations from policies and procedures
• To work with Risk Management Department / Finance to coordinate contractual requirements
• To oversee competitive terms and customer satisfaction with terms and conditions and contracting practices as well as recommending changes where needed
• To oversee that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation
• Responsible for ensuring that tenders are evaluated consistently within the applicable timelines.
• Provide technical and commercial guidance on all specifications, inline with the business needs.
• Evaluate, monitor, measure and make recommendation on the performance of the Tender and Contracts Office by putting in place KPI’s to ensure that the department provides the highest level of service and delivery.
• Provide a sound, professional and reliable support service offering insight, advice and recommendations on various aspects of the NHLS’s operation 

Minimum requirements & key competency

• 3 year Diploma / degree in Supply Chain Management or (Public Administration, Law, Auditing, Business Administration commerce, Operations, Logstics), NQF 6
• 8 years relevant contract and tender management experience of which 5 years should be at management/supervisory level
• Public sector contracts
• Risk and compliance in the public sector
• Knowledge of an ERP system
• Knowledge of Treasury Regulations i.e. PFMA, PPPFA, BBBEE
• Knowledge of how to compile tenders and contracts
• Knowledge of writing policy and procedures
• Knowledge of supply chain management
• Risk and compliance in the public sector
• Management of staff
• Negotiation skills
• Written and verbal communication skills
• Interpersonal skills
• People management skills
• Time management skills
• Computer literacy (MS Office)
• Attention to detail