Key Performance Areas And Responsibilities (Not Limited to): 

• Manage and prioritize the CEO’s calendar, schedule meetings, appointments, and events managing any conflicts by prioritising without neglecting any.
• Act as the main point of contact for internal and external stakeholders, including senior management, government officials, and partners. Ensure timely responses or delegating as appropriate all correspondence that comes through the CEO’s office. Always ensuring clear and effective communication.
• Organize complex travel itineraries, including flight bookings, accommodation, and transportation. Ensure all logistics are handled efficiently, cost effectively and that the CEO’s time is optimized.
• Prepare, review, and organize documents, reports, presentations, and other materials for the CEO’s meetings, including board reports and strategic plans. Setting up and managing both electronic and paper filing systems, as well as taking steps to ensure that the company is in compliance with all applicable record-keeping requirements.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Prepare agendas, take minutes, and follow up on action points for CEO meetings. Ensure meetings are efficiently organized and that all necessary materials are provided in advance.
• Assist with the coordination of key projects and initiatives driven by the CEO, working closely with other teams and units within SANAC.
• Conduct research and gather information relevant to SANAC’s projects and the CEO’s initiatives. Stay abreast of current trends and developments in HIV/AIDS policy and related fields.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in fora related to the business.
• Provide administrative support on various tasks as required, ensuring that the CEO’s day-to-day operations are organized and effective.
• Ensure SANAC mandate, vision, and values are reflected in all job outcomes 

Qualifications and Experience: 

• Bachelor’s degree in Business Administration, Business Management, Public Health, Social Sciences, or a related field is preferred.
• At least 5 years of experience in a similar executive assistant or personal assistant role, with experience supporting the C-suite and/or senior leadership (ideally in the non-profit, public health, or governmental sectors).
• Familiarity with issues related to HIV/AIDS, public health, and the South African healthcare system is an advantage. 

Skills and Attributes 

• Exceptional ability to manage time, prioritize tasks, and meet deadlines.
• Excellent written and verbal communication skills, with the ability to communicate effectively with a variety of stakeholders.
• Strong interpersonal skills with an approachable personality
• Strong attention to detail, ensuring that all tasks are completed accurately and efficiently.
• High level of integrity and discretion in managing confidential and sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to anticipate needs and solve problems proactively.
• Ability to work under pressure to agreed deadlines and adapt to change.
• The ability to pay attention to detail to ensure that high quality work leaves the organization
• Excellent written English and the ability to communicate at all levels Ability to represent SANAC externally with key stakeholder
• Ability to work in a flexible manner – out of hours including weekends as required
• Be willing to travel when required
• Valid Driver’s license
• No Criminal Record.