Requirements:

• NSC, NC (V) Level 4, SC, SC (Amended) or equivalent NQF Level 4 certificate or Grade 12
• A National Archives Certificate in Records Management and/or a three-year tertiary qualification will be an added advantage.

Required Skill:

• Excellent communication (written and verbal) skills; computer literacy (MS Word and MS Excel).
• Knowledge of online records management system.
• Knowledge and ability to implement the file plan effectively.
• The candidate must be able to meet strict deadlines and work under pressure.

Additional Advantage:

• 1–2 years’ experience in an archival/Information management environment.

Main Duties:

• Ensure that records are archived in line with registry procedures.
• Maintain an efficient record keeping system; proper maintenance and application of an approved file plan
• Proper filing of records which includes the classification, neat and correct placing of documents on files; responsible for the maintenance of all files in terms of archive regulations.
• Safe custody and protection of records
• Making files available on request; tracing of files and other administrative tasks; opening and closing of files and daily mail; dispatch of outgoing mail; courier of documents;
• Interpret and guide staff on the usage of the organizational file plan.
• Participate in orientation and training sessions.
• Any work delegated from time to time by the line manager.
• Liaise with external couriers regarding the collection of parcels destined for external recipients.
• Printing of Identity cards for staff members