Requirements

• National Diploma in Office Management/ Administration/ Secretarial.
• 5 years as a Personal Assistant (PA) at management level exposed to generic administrative work.
• 2 years exposure to executive level requirements.
• Have a basic understanding of SANParks and its priorities.
• Computer literate with proficiency in the use of Microsoft and various online platforms.
• Business communication skills.
• Understanding of protocol.
• Understanding of organisational systems and procedures.
• Basic understanding of an organisation’s financial system.
• Customer relations management.
• Understanding of office etiquette.
• Ability to deal with / manage stress.
• Ability to work under pressure.
• Conflict management skills.
• Interpersonal skills.
• Administrative and organisational skills.
• Time management skills.
• Project management skills.
• Listening skills.
• Understanding Conservation, Tourism, and Vision 2040 will be an advantage.

Responsibilities

• Effectively manage and coordinate the Head: Corporate Communications and Spokesperson’s office, diary, and traveling needs.
• Ensure adherence to policy as indicated in policy documents.
• Effectively manage expenditure.
• Design and implement an effective filing and record-keeping system for the Head: Corporate Communications and Spokesperson.
• Manage the flow of information in the division and the office of the Head: Corporate Communications and Spokesperson.
• Ensure proper liaison with internal and external stakeholders.
• Coordinate meetings, workshops, and events relating to the Head: Corporate Communications and Spokesperson.
• Ensure proper management of assets within the division.
• Provide administrative support to projects and the Head: Corporate Communications and Spokesperson.
• Ensure divisional compliance with the records management system.
• Compile reports, correspondence, business documents, and minutes.
• Attend required meetings of the Head of Communication when so required, and must also keep record of deliberations which, once approved Head: Corporate Communications and Spokesperson, must be shared with parties that were in attendance.

Documents Required

• A cover letter, detailed Curriculum Vitae, certified copies of qualification(s), and Identity Document (certified within the past 3 months)